Events Operations Executive
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| Job Type | Permanent Full Time |
| Location | Redhill |
| Area | Surrey, UK |
| Sector | Media |
| Salary | £20K - £24K DOE + excellent company benefits |
| Start Date | |
| Advertiser | Nicola Francis |
| Telephone | 01342325316 |
| Job Ref | JB13290 |
- Description
- Lloyd Recruitment Services is delighted to present an exciting opportunity for an enthusiastic and detail-oriented Event Operations Executive to join a prominent media client located on the outskirts of Redhill.
Job Description: As an Event Operations Executive within the Operations Department, you will play a crucial role in organising professional and cost-effective B2B trade exhibitions and conferences. Your responsibilities will include providing on-site operations assistance at designated international events for approximately 2-4 weeks per year.
If you are passionate about event operations, possess a keen eye for detail, and thrive in a dynamic environment, we encourage you to apply for this fantastic opportunity!
What’s in it for you?
Salary £20k- £24k depending on experience
Monday to Friday 35-hour week
Hybrid to working available 3/2 split
Company pension
Excellent transportation links – Redhill
Clear career progression opportunities
Perfect opportunity for someone looking to start a career in events management
Key Tasks and Responsibilities:
Ensure the website is up to date with accurate exhibitor information, floorplans, and manuals
Update floorplans and communicate changes to the sales department
Respond promptly to general exhibitor queries via email and telephone
Offer on-site assistance at designated events during the specified period
Provide administrative support and assist the Operations Director with various tasks
Contribute to the overall efficiency and success of the department
Collaborate with guidance and support from the manager to organise small to large-sized conferences, dinners, and exhibitions from inception to completion
Assist the Operations Director in delivering medium to large-scale exhibitions
Coordinate and order all necessary exhibition and conference services, including catering, furniture, signage, AV, IT, features, staffing, freight, registration, stand fitting, carpet, electrics, and security
Organise exhibitors and sponsors' logistics to ensure fulfillment of sponsor and exhibitor packages as sold by the sales team
Produce and communicate detailed technical information for exhibitions, including the exhibitor manual
Handle pre-event and on-site inquiries from speakers, sponsors, and exhibitors calmly and efficiently
Work closely with the sales and marketing teams to ensure seamless event delivery
Arrange travel and hotel accommodations for staff within a budget
Maintain effective communication between sponsors, exhibitors, and the team throughout the event process
Manage inbound and outbound email communication with contractors and exhibitors, keeping them informed with all necessary and updated show information
Demonstrate understanding of floorplan design principles, venue rules, and health and safety parameters
Actively participate on the show floor during build-up, open days, and breakdown
Attend relevant training sessions as required
Knowledge, Skills, and Experience Required:
Proficiency in IT applications, including Word, Excel, PowerPoint, and CRM systems
A collaborative team player with exceptional attention to detail, crucial for pre-show accuracy
Ability to work effectively under tight deadlines and pressure
Excellent interpersonal skills and strong written and verbal communication abilities
Broad understanding of business-to-business events and the publishing industry
Willingness and ability to travel internationally for 2-4 weeks per year
Proficiency in a foreign language is advantageous
Previous experience in the conference and exhibition industry
Self-motivated, able to take responsibility, and adept at problem-solving
Organised, methodical, and capable of managing time effectively, even under pressure
Flexibility to work weekends, evenings, and travel worldwide when required
The responsibilities outlined in this job description are indicative but not exhaustive, and the post holder may be expected to adapt to changing requirements
Refer a friend and earn up to £500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of £500. Full details can be found on our website.
Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion.
By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities
