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Administrative Assistant

2022-08-02 15:17:362022-11-09 Lloyd Recruitment Services Limited
Job Type Permanent Full Time
Location East Grinstead
Area West Sussex, UK West Sussex UK East Grinstead
Sector Office Support
Salary £20K plus excellent company benefits
Start Date
Advertiser Jenny Budd
Telephone 01342 325316
Job Ref JB12290
Description
Lloyd Recruitment Services are pleased to be working with a leading company based in East Grinstead. Due to ongoing success, there is a requirement for an Administrative Assistant to join their team on a fulltime, permanent basis.
 
The role:
 
As the Administrative Assistant you will provide administrative support to ensure efficient operation of the office.
 
The ideal candidate will support Managers and Team Leaders as well as individual employees through a variety of tasks related to our organisation and communication.
 
The Admin Assistant will be responsible for confidential and time sensitive material.
 
You will have the ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
 
What’s in it for you?
 
  • Salary of £18K - £20K DOE
  • 20 days annual leave + bank holidays on top!
  • Holiday increase +1 day for each additional year of service (up to 5 x extra days)
  • Birthday off should your special day fall on a weekday
  • Ad hoc team coffees, lunches, events and parties
  • Our client are strong promoters of work – life balance
  • EAP 24/7 helpline to all staff and their families
  • Training on the job with external training available past probation
 
Main responsibilities:
 
  • Answer and direct client calls
  • Receive, sort and distribute the mail
  • Managing the Administrative inbox
  • Maintain computer and manual filing systems
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc
  • Updating client regarding confirmation of payments
  • Email clients, update systems and scan and save documents
  • Monthly reports. Request and chase any outstanding payments
  • Scanning and filing documents onto the system
  • Maintain supplies inventory by checking stock to determine inventory levels. Assist with office supplies ordering
  • Assist with organising orders including lunch bookings and room set up for regular team meetings
  • Greet and assist visitors and contractors to the office
  • Handle sensitive information in a confidential manner
  • Shredding confidential waste
  • Assist with general cleanliness of the office
 
Skills:
 
  • Highly presentable professional
  • Excellent verbal and written communication skills
  • Excellent interpersonal & organisational skills
  • Working well under pressure on their own and as part of a team
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Proficient in MS Office
  • Wide degree of creativity and latitude is expected
 
 
If this opportunity is not quite what you are looking for, but you know someone who is, then please head to our website and select “looking for work section” to recommend a friend and find out how you could potentially be rewarded for introducing us to someone we are able to successfully place.
 
NB: Lloyd Recruitment Services would like to thank you for taking the time to apply, however due to the volume of applications received, we are only able to contact shortlisted candidates
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