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Executive Assistant

2022-01-13 12:13:592022-04-22 Lloyd Recruitment Services Limited
Job Type Permanent Full Time
Location Near to Uckfield
Area East Sussex, UK East Sussex UK Near to Uckfield
Sector Office Support
Salary £30K - £35K DOE plus excellent company benefits
Start Date
Advertiser Jenny Budd
Telephone 01342 325 316
Job Ref JB11551
Description
Lloyd Recruitment Services are pleased to be working with a reputable business on the outskirts of Uckfield who are currently in search of an Executive Assistant to join their team on a full time permanent basis.
 
Overall Job Purpose
 
  • Support the President and work closely with executive management to make the best use of their time with administrative and secretarial tasks. Type, compile and prepare reports, presentations and correspondence. Prepare meeting agendas and take minutes.
  • Arrange travel, visa administration, hotel accommodation & logistics with meet & greet transfers for visitors. 
  • Organise & manage events by liaising with hotels & suppliers, negotiating best preferential annual contracts and help to run fundraising projects, organise office seasonal parties and team building events. Comply with policies & procedures by using preferred suppliers.
  • Work within a capacity of any other additional duties as required by the line manager or as requested.
  • Liaise with staff at all levels.
 
Key Responsibilities
 
  • Administrative support
  • Prepare agendas
  • Take minutes
  • Book hotels and travel for President and also Senior Executive Team
  • Arrange logistics such as visas, Covid testing etc.
  • Event Management
  • Organise events
  • Expect to multitask
  • Liaise with people at all levels
  • Research & present information for a specific purpose
  • Any other additional work, responsibilities and duties for the Company or any Group Company within the role holder’s capacity in accordance with their skills and capabilities
 
Essential Criteria (education, skills, experience, abilities)
 
  • Previous experience working as an Executive Assistant or Personal Assistant
  • GCSE English and Mathematics (or equivalent)
  • Relevant experience and secretarial and administrative knowledge
  • Excellent written and oral communication skills
  • Advanced level in MS Office Applications
  • Ability to work under pressure and to tight deadlines
  • Good organisational and time management skills
  • Ability to work on your own initiative
  • Integrity, honesty and reliability
  • Attention to detail
  • Flexibility and adaptability to juggle a range of different tasks
  • To be able to work extra hours to meet deadlines
  • Discretion is imperative and understanding of confidentiality issues
  • Able to ensure that internal policies & procedures are complied with
  • Previous experience of supporting at Chief Executive/Director level
  • A proactive and driven self-starter
 
Desirable Criteria
 
 
  • Ability to be flexible in workload
  • Qualification in Administration, Business Management or Secretarial studies
 
What’s in it for you?
 
  • Salary of £30K - £35K depending on experience
  • Working hours: 8.30 – 17.00 with 45 min for lunch, shorter day on Friday – 8.30 – 15.45 (Some flexibility to work outside these hours on occasion will be needed)
  • Pension – the company would match 4% or 5% (increase with year of service )
  • Annual leave – 25 on top of the Bank Holidays (increase with service)
  • Free car park including electric car power station
  • Growing business, great company culture and workplace – modern office, sit-down-stand-up desk by default with 2 screens
  • Employee + partner “everyday discounts” on-the-go via a smart phone app “Hapi 4U” – supermarkets, fashion, technology, food & drink, travel, sports, hair & beauty, books, music & games, cinema, days out, gym, etc
  • Cycle to work scheme
 

Due to the high volume of applications, Lloyd Recruitment Services can only contact shortlisted candidates
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