Events Coordinator
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| Job Type | Permanent Full Time |
| Location | Horley |
| Area | Surrey, UK |
| Sector | Office Support |
| Salary | £23K |
| Start Date | |
| Advertiser | Nicola Francis |
| Telephone | 01342 325 316 |
| Job Ref | NF11514 |
- Description
- Lloyd Recruitment Services are pleased to be working with a leading events company in the Horley area who are in search of an Events Coordinator to work across a large portfolio of B2B conferences and exhibitions. This is an exciting opportunity to work for a B2B Events Company has been established for over 50 years!
Salary £23k plus benefits
Monday to Friday
Hybrid working
Opportunity for career progression
Full training provided
Job Purpose:
Provide on-site and offsite administration assistance at designated exhibitions and conferences.
Key tasks and responsibilities:
Upload exhibitor information to the website and ensure websites are up to date (floorplans, manuals etc.)
Update floorplans and circulate to sales department
Answer general exhibitor queries via email and telephone
Provide onsite assistance at designated events (will involve some overseas travel)
Provide admin support and ad hoc tasks to the Events Manager
To contribute to the overall efficiency of the department
Be trained on organising small to large sized conferences, dinners and exhibitions from inception to completion with guidance and support from the manager
Assist Events Manager to deliver medium-large scale exhibitions
Order all necessary exhibition and conference services including but not limited to; catering, furniture, signage, AV, IT, features, staffing, freight, registration, stand fitting, carpet, electrics and security
Organise exhibitors and sponsors logistics to ensure all sponsor and exhibitor packages are fulfilled as sold by the sales team
Production and timely communication of correct and detailed technical information for exhibition, including the exhibitor manual
Respond quickly and calmly to requests from speakers, sponsors and exhibitors’ pre-event and onsite
Working closely with the sales and marketing teams, to seamlessly deliver the event
To arrange travel and hotel arrangements for staff within a budget
Maintain good levels of communication between sponsors, exhibitors and the rest of the team, before, during and after an event
Manage inbound and outbound email communication with contractors and exhibitors keeping them up to date with all the required and updated show information
Understanding the principles of floorplan design, including venue rules and health and safety parameters
Actively involved on the show floor during the build-up, open days and breakdown
Attending relevant training as required
Knowledge, skills and experience required:
IT Literate, this includes Word, Excel, and PowerPoint and CRM systems
Team Player
Strong organisation and administrative background
Excellent attention to detail as accuracy pre-show is essential
Able to work to tight deadlines and under pressure
Excellent interpersonal skills at all levels
Good communication skills – written and verbal
Willing and able to travel and work overseas
A foreign language would be an advantage
Experience in the conference and exhibition industry would be an advantage but not essential
Able to meet deadlines and resolve problems under pressure
Self-motivated and able to take responsibility
Organised, methodical and an effective problem solver
Ability to manage time effectively, whilst remaining calm in pressurised situations
Salary: Up to £23,000 plus company benefits
Due to the high volume of applications, Lloyd Recruitment Services can only contact shortlisted candidates
