PA / Administrator
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| Job Type | Temporary / Contract |
| Location | East Grinstead |
| Area | West Sussex, UK |
| Sector | Office Support |
| Salary | £9 - £10 per hour |
| Start Date | Immediate Start |
| Advertiser | Jenny Budd |
| Telephone | 01342 325 316 |
| Job Ref | JB11466 |
- Description
- Lloyd Recruitment Services are pleased to be working with a reputable business based on the outskirts of East Grinstead who are currently in search of a PA /Administrator to join their team on a temporary basis until end of January.
However for the right person this could go on longer or become a permanent role
Key duties:
Undertake PA responsibilities
Booking Zoom calls for the team
Organising the diary
Ensuring no meetings are back-to-back and the team have breaks in between calls
Creating agendas
Communications internally with team members, adding comments to meeting internal notes to discuss and raise on the board meeting
Ability to summarise meetings and the day ahead for the team in morning daily meetings
Ability to start Zoom meetings without manager present should they be running late to inform clients that X will be with them soon or as per instruction
Check internal notes on CRM (Zoho) to add relevant details to the board meeting internal notes or to follow up with the team directly for updates
Comments from the client clearly added to the internal notes
Take actions from meetings and issue externally and internally – external have board meeting webforms on Zoho under the Board Meeting module
Ensure the client provides their agenda for a call if they have requested the meeting
Zoom details to be sent to client
Zoom meeting to be added to the calendar and invite the relevant people so this shows in their diary
Actions to be taken from meetings and shared with the team, update the CRM and issue to the client, ensure that your actions are completed and followed up
Ensure that every board meeting is recorded
Take incoming calls from external sources and take notes for action
Manage incoming emails to the mailbox
Requirements:
Previous experience in an office based role (Essential)
Previous experience as an Administrator / PA (Preferred)
Hourly rate of £9.50 - £10 per hour DOE
Monday – Friday
8:30 – 4:30 with 1 hour lunch (35 hour week)
