Facilities Coordinator
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| Job Type | Permanent Full TimeTemporary / Contract |
| Location | Surbiton |
| Area | Surrey, UK |
| Sector | Facilities |
| Salary | Up to £29k or £15 per hour |
| Start Date | ASAP |
| Advertiser | Lloyd Recruitment |
| Telephone | 01372 818 299 |
| Job Ref | KW11216 |
- Description
- Facilities Coordinator
Permanent Opportunity – Available for Immediate Start.!
** Competitive salary ** Various employee discounts and offers ** Cycle to work scheme ** Contributory Pension scheme ** Monday to Friday ** Core hours 9-5pm ** 2 mins walk from main line train station **
You’ll be confident working on your own initiative, and keen to work as part of a small team, to ensure all elements of facilities are met for the business and communicated effectively.
Reporting to the HOF, you’ll have the day-to-day responsibilityfor ensuring that the office premises and services create a warm, welcoming and inspirational environment which caters to the needs of all colleagues and visitors.
My client is returning on a hybrid basis at present, and colleague numbers will vary on a daily basis between 20-80. A desk booking APP has been introduced, to enable a safe working environment for all. Experience of using similar systems would be advantageous, however, confident use of Excel will give you a heads up on other systems used currently.
What you will be doing
General:
Manage meeting room diaries and promote best use of office space based on feedback
Organise and arrange physical meeting room set up as and when required
First point of call / help desk for staff queries
Ensuring office engagement activity every month reflecting the seasonal calendar
Create and manage effective archiving standards and records systems & where possible the digitalisation of records for ease of access ensuring GDPR compliance is adhered to at all times
Health & Safety
Support the HOF with self-assessment and audit processes and producing risk assessments, captured and stored in the appropriate manner
Support the HOF with being responsible First Aider/Fire Safety Marshal in their own right and ensuring legal compliance with the correct training and numbers across the office
Ensure that appropriate schedules for PAC testing, maintenance and preventive measures are in place
Support reviews of H&S systems to ensure compliance and best practice, where necessary working with other offices across the group to provide & share information
Contractors and 3rd Parties
Develop and manage strong relationships with key suppliers and all third parties including, landlords, neighbouring business owners, architects, surveyors and local council authority regarding property matters including the Management of third-party cleaners and daily/weekly checks against standards and compliance
Coordinating Soft Services.
Management of Service Contracts including reviews
Management of contractors, when on site
Assist IT department with equipment set up and cable runs
Manage third party Council and Utility companies and produce monthly energy usage reports
Building Maintenance
Project management of building works as and when required, including the installation of fixtures and fittings as and when required
DIY maintenance as and when required – quick fixes such as bulb replacements etc.
Manage staff workspace setup, relocation coordination, and workstation installation
Maintenance of equipment, standards and ordering supplies
Responsible for the overall look & feel and standards across all communal areas including the kitchen areas
Security
Management of Security and Access Systems, also key holder for out of hours contact
Adhere to data protection guidelines for visitor’s information and accident book details
Manage the allocation of car park passes and car parking areas used by staff
Post Room
Provide overall support for Post Room Operations, including correct processing of Franking machine
Ensuring smooth operations for any office postal requirements including Special deliveries and courier services.
Managing third party out sourced supplier for brochures/kit bags etc for business areas
NB: Lloyd Recruitment Services would like to thank you for taking the time to apply to this vacancy. However, unfortunately due to a high number of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within seven days, please assume that you have not been shortlisted on this occasion. However please do join our Facebook community, to be the first to see our new positions.
