Facilities Coordinator

Facilities Coordinator
 
Permanent Opportunity – Available for Immediate Start.!
 
** Competitive salary ** Various employee discounts and offers ** Cycle to work scheme ** Contributory Pension scheme ** Monday to Friday ** Core hours 9-5pm ** 2 mins walk from main line train station **
 
 
You’ll be confident working on your own initiative, and keen to work as part of a small team, to ensure all elements of facilities are met for the business and communicated effectively.
 
Reporting to the HOF, you’ll have the day-to-day responsibilityfor ensuring that the office premises and services create a warm, welcoming and inspirational environment which caters to the needs of all colleagues and visitors.
 
My client is returning on a hybrid basis at present, and colleague numbers will vary on a daily basis between 20-80.  A desk booking APP has been introduced, to enable a safe working environment for all.  Experience of using similar systems would be advantageous, however, confident use of Excel will give you a heads up on other systems used currently.
 
What you will be doing
 
General:

• Manage meeting room diaries and promote best use of office space based on feedback


• Organise and arrange physical meeting room set up as and when required


• First point of call / help desk for staff queries


• Ensuring office engagement activity every month reflecting the seasonal calendar


• Create and manage effective archiving standards and records systems & where possible the digitalisation of records for ease of access ensuring GDPR compliance is adhered to at all times

 
Health & Safety

• Support the HOF with self-assessment and audit processes and producing risk assessments, captured and stored in the appropriate manner


• Support the HOF with being responsible First Aider/Fire Safety Marshal in their own right and ensuring legal compliance with the correct training and numbers across the office


• Ensure that appropriate schedules for PAC testing, maintenance and preventive measures are in place


• Support reviews of H&S systems to ensure compliance and best practice, where necessary working with other offices across the group to provide & share information

 
Contractors and 3rd Parties

• Develop and manage strong relationships with key suppliers and all third parties including, landlords, neighbouring business owners, architects, surveyors and local council authority regarding property matters including the Management of third-party cleaners and daily/weekly checks against standards and compliance


• Coordinating Soft Services.


• Management of Service Contracts including reviews


• Management of contractors, when on site


• Assist IT department with equipment set up and cable runs


• Manage third party Council and Utility companies and produce monthly energy usage reports

 
Building Maintenance

• Project management of building works as and when required, including the installation of fixtures and fittings as and when required


• DIY maintenance as and when required – quick fixes such as bulb replacements etc.


• Manage staff workspace setup, relocation coordination, and workstation installation


• Maintenance of equipment, standards and ordering supplies


• Responsible for the overall look & feel and standards across all communal areas including the kitchen areas

 
Security

• Management of Security and Access Systems, also key holder for out of hours contact


• Adhere to data protection guidelines for visitor’s information and accident book details


• Manage the allocation of car park passes and car parking areas used by staff

 
Post Room

• Provide overall support for Post Room Operations, including correct processing of Franking machine


• Ensuring smooth operations for any office postal requirements including Special deliveries and courier services.


• Managing third party out sourced supplier for brochures/kit bags etc for business areas

 
 
 
NB: Lloyd Recruitment Services would like to thank you for taking the time to apply to this vacancy. However, unfortunately due to a high number of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within seven days, please assume that you have not been shortlisted on this occasion. However please do join our Facebook community, to be the first to see our new positions.