Office Administrator

Lloyd Recruitment Services are delighted to be partnering up with this innovative business, in their search for an Office Administrator to join their expanding team in Gloucestershire.

 

Initially being offered on a 6-month contract, this very varied role, will call for you to be responsible for supporting the running of the office, as well as assisting the Sales Consultants and Project Manager.

 

Please note, it is essential that you hold a full driving licence, due to the training programme in place, you’ll be required to visit the head office in Surrey on a weekly basis.

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  Receive telephone enquiries and send holding emails, whilst resources are allocated.


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  Manage leads and follow up actions in a CRM system and to help sales consultants keep on top of their portfolio of work.


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  To track customer responses and organise follow up calls and meetings.


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  To check and help maintain the integrity and consistency of the data base of customers, contacts, quotations etc in a CRM system.


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  To liaise between Sales, Technical and Accounts to ensure that contracts are transferred correctly.

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  Ensuring that engineers’ packs (Designs, Checklist & Certificates) are prepared in good time and are issued to the engineers.


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  Making sure hotel bookings are arranged and updated.


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  Organise Purchase request forms, liaise with sub-contractors and create handover pack and other supporting documents for all projects.


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  Maintain records on Project Information Management (PIM) for the Western office operational programme and keep updated.


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  Create and archive paper project folders.


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  Accept delivery and collection of goods in.


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  Liaise with the Head Office to manage booking for vehicles used by engineers.

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  Further educaton to include degree or 3 A-levels passes with 12 months’ work or employment experience


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  IT skills – MS Office, Web-based CRM systems


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  Excellent communication skills


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  An organised and systematic person


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  A person who can show initiative in regards to their work and have the discipline to follow through and ensure that records are complete.


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  Able to work well as part of a team and to balance conflicting priorities.