Contract Administrator

Contract Administrator

Redhill

£27,500 – £30,000 (depending on experience)

Monday – Friday, 8:30am – 5:00pm

Are you ready to branch out into a role that’s as challenging as it is rewarding?
Our client is looking for an organised, energetic, and forward-thinking Contract Administrator to join their operations team — ensuring every project runs seamlessly from start to finish.

As an Employee-Owned Trust, everyone has a voice in how the company is run and shares in their success. Our client delivers professional, reliable service to more than 1,000 clients including domestic customers, local authorities, housing associations and heritage sites.

Our client values people who take initiative, solve problems, and keep things moving — even when things get hectic. You’ll have the opportunity to learn about arboriculture, logistics, and contract management while working alongside a skilled and supportive team.

The Role

The Contract Administrators play a key role in keeping operations organised — coordinating people, equipment, and schedules each day.

You’ll balance client communication, job scheduling, and logistical planning to ensure every project is delivered safely, efficiently, and on time. This is a busy, high-volume role that requires accuracy, adaptability, and the confidence to make decisions.

If you thrive in a fast-paced environment, enjoy problem-solving, and can stay calm under pressure, you’ll fit right in.

Client & Project Coordination

• You will act as the main point of contact for clients, handling a high volume of enquiries with professionalism, ensuring all correspondence is responded to promptly, in line with company policy.


• Schedule site visits, manage project diaries, and ensure information flows smoothly between teams.


• Ensure job specific notes are updated regularly to ensure continuity.


• Process accepted quotations, organising everything from TPO/CA checks to parking suspensions, traffic management, and equipment hire.


• Ensure all resources — people, equipment, and permits — are in place for every job.


• Sign off completed works and issue invoices promptly.

Key Responsibilities:

Engineer & Resource Coordination

• Direct experience scheduling engineers or technical staff


• Managing daily and weekly workloads


• Re-planning schedules when jobs overrun or priorities change

Operational & Logistics Administration

• Coordinating multiple jobs simultaneously


• Managing job workflows from booking through to completion


• Handling access arrangements, materials, permits, or similar logistics

Contracts / Job Administration

• Experience working within a contract, service, or operations team


• Tracking jobs, updates, and completion status


• Maintaining accurate records and documentation

Stakeholder Communication

• Confident liaising with engineers, supervisors, and clients


• Chasing updates and resolving issues proactively


• Comfortable pushing back and managing expectations when needed

Ownership & Problem Solving

• Proven ability to take ownership of tasks end-to-end


• Calm under pressure and able to prioritise effectively


• Solution-focused rather than purely customer-service drive

This is not a typical admin job — it’s a fast-moving, problem-solving, multitasking role at the heart of every project they deliver.

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Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion

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Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.