Business Administration Executive
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| Job Type | Permanent Full Time |
| Location | East Grinstead |
| Area | West Sussex, UK |
| Sector | Office Support |
| Salary | £28K - £35K DOE plus excellent company benefits |
| Start Date | |
| Advertiser | Nicola Francis |
| Telephone | 01342325316 |
| Job Ref | NF12821 |
- Description
- Lloyd Recruitment Services are pleased to be working with a specialist construction company who are in search of a Business Administration Executive to join their growing teams.
What’s in it for you?
Salary £28k - £35k plus bonus
Hours of Work: Monday to Friday, 08:30 to 17:00 (37.5 hours per week)
23 days plus bank holiday (increases with service)
Recognition awards
Regular staff socials and team-building activities
Company pension
Free parking on-site
Progression opportunities
Our client is a specialist in their filed with an ambitious team currently undergoing a period of growth. They hold the professional development of their people as a top priority, with a commitment to work with their teams to achieve continuous development aspirations through tailored development plans, supported by their reward and recognition strategy.
This strategy rewards hard work, commitment, and growth through performance based bonus’, quarterly recognition awards, and regular staff socials and team-building activities.
Position Summary:
Due to this exciting period of growth, our client is looking for an experienced Business Administrator / Executive to provide support across all departments. You will be reporting to the Operations Manager and supporting the business in this varied role.
This opportunity would suit a strong generalist, looking to grow their knowledge and experience across HR, finance administration, project administration, office & building management.
This position holds responsibility for managing the effective provision of administrative support across all departments of the business.
The post holder will work closely with the Operations Manager to provide a strong HR function and service to the team, liaise with external accountants to provide bookkeeping support, take responsibility for managing office supplies and purchasing, while also acting as the key point of contact for their tenants, who currently rent the available office space.
Essential duties & responsibilities
Coordinate Health & Safety reporting and documentation
Ensure office supplies are maintained and the office is kept tidy and safe
Assist the Operations Manager in the coordination of their exciting upcoming office refurbishment, contributing wellbeing ideas and initiatives to create a welcoming and supporting office environment
Facilitate and encourage good relationships to ensure the smooth running of the office
Coordinate recruitment from shortlist to interview booking
Greet visitors and deal with them in a polite and professional manner
Plan and organise in-house and off-site meetings and functions alongside the Operations Manager
Co-ordinate and agree employee holiday requests and assist with elements of HR administration
Booking of flight’s, hotel’s etc. when needed
Provide bookkeeping support to the external accountants, compiling expenses, checking card statements, and collating receipts for VAT returns. Chasing debtors and promoting prompt payment from clients
Act as the first point of contact for tenants of the building dealing with any queries or complaints
Manage arrangements for tenants leaving the building
Co-ordinate new tenants moving into the building and organise lease agreements as required
Maintain the office, building and outside areas condition and arrange necessary maintenance or repairs
Provide project administration support to the projects team through the compilation of RAM’s, O&M manuals, submitting invoices and chasing prompt payment ahead of project deadlines
Skills & Qualifications
Essential
Experienced user of Microsoft Office (Outlook, Word, Excel, Forms etc.)
Experience of working in a busy office environment, supporting across multiple departments
Knowledge of basic H&S requirements in the workplace
Person Specification
Strong emotional intelligence
Strong integrity and experience of dealing with sensitive information
A good communicator
Positive & self-motivated
A good sense of humour and ability to communicate at a variety of levels
Salary £28k - £35k plus bonus
Monday to Friday
If this opportunity is not quite what you are looking for, but you know someone who is, then please head to our website and select “looking for work section” to recommend a friend and find out how you could potentially be rewarded for introducing us to someone we are able to successfully place.
NB: Lloyd Recruitment Services would like to thank you for taking the time to apply, however due to the volume of applications received, we are only able to contact shortlisted candidates
