Administrative Assistant
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| Job Type | Permanent Full Time |
| Location | Leeds, LS1 |
| Area | Yorkshire, UK |
| Sector | Office Support |
| Salary | £22,000 - £24,000 per annum |
| Start Date | ASAP |
| Advertiser | Mollie Egan |
| Telephone | 01737221999 |
| Job Ref | ME12731 |
- Description
- ** Salary: £22k - £24k **
** Excellent Benefits Package **
** Life Insurance, Pension, Medical Insurance, Medical Insurance, and extra Flexible Benefits **
Opportunity to work with a market leader where your daily responsibilities will include all aspects of calendar management, travel planning, and efficient and effective client liaison. You will provide full administrative assistance to the team.
You will receive thorough training, have the opportunity to join a fun team, and work in an organisation that appreciates effort.
Duties:
Calendar management and communication
Meeting preparation and support (scheduling, monitoring attendance, catering, AV setup, IT requirements, venue/event support, preparation of meeting materials and note-taking as required)
Accurate / timely completion of timesheets and expenses
Arranging travel, mailbox management (using initiative and with minimal intervention).
Follow and comply with the internal Records Management systems
File client materials in line with records management procedure
Production of client materials; create reports, letters, meeting notes, presentations in accordance with company templates, branding and house style, produce client-ready template material, proofreading non-technical material.
Comprehensive billing and financial management; prepare complex client billing accurately and on time each month, budget tracking, production and interpretation of management information reporting.
Support on client contracting; client research support, load contracts onto relevant database, assist with internal financial project code setup.
Maintenance of our internal client management systems; maintain contact information and publication lists, add proposals, activities and mailings as required, system reporting and management, pipeline management and reporting.
Requirements:
Full IT proficient on Word, Excel, PowerPoint Outlook and MS Teams
Excellent communications skills, bit verbal and written
Excellent attention to detail
Ability to work as part of a team is key, you must be willing to actively participate and contribute and use your initiative to help another busy administrative team member
Strong customer service and client focused
The ability to handle sensitive information in an appropriate manner
Excellent organisational skills, with the ability to estimate workload, prioritise and work to agreed timescales reliably
Have a flexible approach in undertaking a variety of responsibilities, capable of handling and providing creative solutions to problems
NB: Lloyd Recruitment Services would like to thank you for taking the time to apply to this vacancy. However, unfortunately due to a high number of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within seven days, please assume that you have not been shortlisted on this occasion. However please do join our Facebook community, to be the first to see our new positions.
