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2022-05-26 16:20:061970-01-01 Lloyd Recruitment Services Limited
Job Type Permanent Full Time
Location Croydon
Area Greater London, UKSurrey, UK Greater London UK Croydon
Sector Financial Services Office Support
Salary £30k - £35k
Start Date
Advertiser Lee OBrien
Telephone 01372818299
Job Ref LO12043
Personal Assistant
Location: Croydon – Office based
Days/hours: Mon-Fri, 9-5pm
Lloyd Recruitment services are delighted to be recruiting for one of our long serving clients, a highly reputed and professional financial services organisation, that seek a high calibre PA to work closely with the Executive Assistant to provide a high level of support to the Executive suite and other senior management, with organisation, scheduling, correspondence and meetings.
The role includes a variety of tasks, working with all levels of employees and liaising with key internal and external suppliers.
Key tasks and responsibilities:
  • Extensive diary management - scheduling internal and external meetings / conference calls / video conferencing (ensuring meeting rooms, equipment and conferencing facilities are booked)
  • Email management - flagging emails of importance / responding to or redirecting as appropriate
  • Attend ExCo & Board Meetings - taking minutes / following up on any action points
  • Ensure agendas, slide decks and any documents of relevance are prepared and distributed in a timely manner prior to meetings
  • Collate Board papers/agendas and distributing prior to Board meetings
  • Source and book restaurants / venues for business lunches, dinners and events
  • Book flights (domestic and international) / accommodation where required. Provide comprehensive itinerary to exec(s)
  • Organise corporate events - liaising with external third party providers.
  • Organise various in-house social events – e.g., Christmas party, drinks
  • Seminars & Conferencing - liaise with in-house Events and Marketing teams
  • Process expenses (ensuring compliant with the gifts policies and procedures)
  • Process invoices as required liaising with the Finance Team
Other tasks and responsibilities
  • Support HR Director
    • Ensure the HR system is updated with any new joiners, leavers, internal changes (including pay reviews)
    • Prepare documentation in relation to redundancy and compromise agreements, nonstandard letters such as offers, grievance, dismissal and variations to contracts
    • Respond to and redirect any general queries to external specialist HR teams if we can’t answer inhouse
    • General HR administration
    • Organise various initiatives e.g., Flu vaccination programme (Sept/Oct)
    • Ensure policies are up to date and on the system
    • Manage the Reward Gateway platform and any links between that and the HR system
  • Marketing support (Creative)
    • Support the development of new sales material in particular ensuring a smooth transition from concept to sales personnel usage
    • Proofread and set new marketing material
    • Process updates and improvements on collateral into the business
    • Provide marketing support as appropriate on internal and external communications including changes to the Group website as necessary
    • Ensure Brand Central and compliance are up to date
Qualifications, experience and skills required
  • Prior experience as a Personal Assistant or similar role essential
  • Any experience gained with the financial services or insurance industries could be advantageous, however is not essential
  • IT literate, including Microsoft Office packages (Excel, Word, PowerPoint and Sharepoint)
  • Discretion and confidentiality
  • Strong attention to detail
  • Ability to work without supervision
  • Strong written and spoken English skills
  • Strong prioritisation, organisation, and time management skills
  • Ability to multitask
NB: Lloyd Recruitment Services would like to thank you for taking the time to apply to this vacancy. However, unfortunately due to a high number of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within seven days, please assume that you have not been shortlisted on this occasion. However please do join our Facebook community, to be the first to see our new positions.
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