Project Coordinator
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| Job Type | Permanent Full Time |
| Location | Tewkesbury, moving to Cheltenham from March 2022 |
| Area | Gloucestershire, UK |
| Sector | Office Support Sales |
| Salary | £23,000 to £30,000 |
| Start Date | ASAP |
| Advertiser | Kim Williams |
| Telephone | 01372818299 |
| Job Ref | KW 11408 |
- Description
- Project Coordinator
** Moving to larger office in Cheltenham from Mar 2022 **
** Mon 7.30 – 4.30pm / Tue to Thur 8.30-5.30pm / Fri 8.30-3.30pm **
** Market Leading Organisation ** Discretionary Bonus ** Generous Holiday Allowance - Office Shut Between Christmas and New Year ** Pension Contribution ** Long Service Awards ** Numerous Social events **
Lloyd Recruitment are pleased to be working with a well-established market leader, in their field, who are recruiting a Project Coordinator to join their team.
This role will involve assisting the Sales Consultant and Project Manager and comes with the prospect of becoming a Project Manager with the relevant training and project coordinator experience.
The duties of the role:
Office Support
Managing day-to-day office requirements (EG: fobs, office access, liaising with landlord, stock, vehicles etc.)
Assist the Project Manager with stock control.
Sales Support (50%)
To check and help maintain the integrity and consistency of our data base of customers, contacts, quotations etc in our CRM system
To create draft Sale Quotations, Sale Proposals and Short-Form Quotes for the Sales Consultant
To write up and send out the new ASHP model Quotations.
For new ASHP model, liaise with subcontractors on timings, follow up design questions with sales and arrange sub-contractor paperwork etc.
To support the handover process from the Sales Consultant to the Project Manager
To liaise between Sales, Technical and Accounts to ensure that contracts are transferred from sales to fulfilment
Project Support (admin) (50%)
Maintain records on the Projects Information Management (PIM) for the office Operational Programme and keep updating the: Status updates, Schedule updates, Design status, Snag list
Ensure that engineers' packs are prepared in good time
Make sure hotel bookings are arranged and updated
Receive engineers’ packs from the engineers and file accordingly.
Create and archive paper project folders
Accept delivery and collection of goods in
Liaises with the Head Office to manage booking for vehicles used by engineers EG: Big Van.
Project Support (PM)
Day-to-day client relations.
Assisting with planning and progression of projects (pre-project costings, RAMS, planning, sub contract orders, variations, engineer scheduling etc.)
Assisting with the closing of the project (client handover pack completed, certificates, final invoicing etc.)
Contribution in managing the work flow; gaining critical information from all stakeholders (suppliers, stores, designers, consultants, sub-contractors or clients) to maintain the critical time path for all Projects.
Tracks and reports progress as needed.
Is aware of when escalation of issues is required and escalates as needed to the Project Manager and company management.
Manage site waste with the Project Manager.
NB: Lloyd Recruitment Services would like to thank you for taking the time to apply to this vacancy. However, unfortunately due to a high number of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within seven days, please assume that you have not been shortlisted on this occasion. However please do join our Facebook community, to be the first to see our new positions.
