Business Support Assistant
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| Job Type | Temporary / Contract |
| Location | Crawley and Cambridge |
| Area | West Sussex, UK |
| Sector | Office Support |
| Salary | £25k DOE pro rata |
| Start Date | Immediate start - until December 2020 |
| Advertiser | Nicola Francis |
| Telephone | 01342 325 316 |
| Job Ref | NF10443 |
- Description
- Lloyd Recruitment Services are pleased to be working with a global manufacturing company who are looking to recruit for a Business Support Assistant to join their expanding team on a temporary basis.
You will be reporting to the Corporate Operations Manager and work as part of the corporate office, providing efficient global business support across the Group. This key role will provide day to day administration and project support on various aspects of corporate and divisional operation. This is a varied and dynamic role in a fast-growing multinational public company. The role involves liaison with colleagues throughout the Group’s operations team.
Salary: £23,000 - £25,000 DOE pro rata
Must hold a UK driving licence - travel will be required from Crawley to Cambridge on a regular basis
Key responsibilities:
Specific responsibility for projects due for delivery September – December.
Office Move – office re-location to Crawley
Liaison with designers and marketing team throughout build
Following up with lawyers for updates on legal
Updating leadership team folders on work progress
Establishing utilities, service options, landlord responsibility within building
Onsite meetings attendance
Supporting the moving in process and welcome party
Supporting the dilapidations process and office clearance from previous building
Insurance renewals:
Renewal process of increasingly complicated global insurance, administration and organisation of renewal forms/questionnaires
Liaison with specific colleagues within the Group for return of questionnaires, follow up information
Contact with broker and feedback of information
Maintaining spreadsheet of costs and cover types throughout the group, dates and timelines for future renewals, developing efficient information collection process/ folder organisation
PLC and ExCo administration support:
Setting up SharePoint and Board Papers meeting folders on monthly basis
Uploading confidential information, papers and board packs, liaising with Board and ExCo to obtain information
Managing diaries and invites for internal and external meetings and administering meeting details
Assisting with production of meeting minutes, writing up draft minutes and handling confidential information
Arranging travel and accommodation for senior management as and when around the globe
Intellectual Property:
Maintaining and updating master spreadsheet of IP owned by the Group
Liaison with external counsels re IP renewal dates and outstanding matters
Setting up and maintaining dates calendar of IP
General administration:
Carrying out audit of current folders and file production to establish new processes to improve efficiency, visibility and accuracy of information held in department
Reviewing process documentation and updating as required maintaining legal documentation held for key accounts in both divisions, dates calendar and liaison with stakeholders when information needs updating
General ad-hoc administration tasks
Facilities management
Day to day management of two offices – Cambridge and Crawley, travelling between both as needed on monthly basis
Keeping check of office supplies and ordering more as required
Keeping weekly note of specific staff requirements
Managing regular and non-regular repairs and general admin of office
Qualifications and experience:
No specific qualifications, a good all-round education
Excellent administration skills
Knowledge and skills:
Understanding of business process in a global environment
Ability to deal with sensitive information, maintaining confidentiality
Excellent organisational skills: proven ability to plan and prioritise tasks, anticipates problems
Excellent verbal and written communications skills and interpersonal skills
Proven Microsoft 365 skills (Microsoft Outlook, Word, Excel, PowerPoint, Teams)
Accuracy and attention to detail with ability to organise and prioritise whilst working to deadlines
Strong team working skills
Salary: £23,000 - £25,000 DOE pro rata
Must hold a UK driving licence - travel will be required from Crawley to Cambridge on a regular basis
Due to the high volume of applications, Lloyd Recruitment Services can only contact shortlisted candidates
