Payroll Administrator
This job does not exist anymore.
Try running a new search or browse our vacancies.
Or fill in the form below to receive job alerts.
| Job Type | Permanent Full Time |
| Location | East Grinstead |
| Area | West Sussex, UK |
| Sector | HR Training & Payroll |
| Salary | £18K - £22K |
| Start Date | ASAP |
| Advertiser | Andy Wilson |
| Job Ref | JB-9189 |
- Description
- Lloyd Recruitment Services are pleased to be working with a leading nursery based in East Grinstead who are currently in search of a Payroll Administrator to join their team.
Experience essential and accounts qualifications an advantage. Flexible nature to quickly adapt to daily demands of a busy office nursery. To be able to work on own initiative and meet deadlines, good motivator, must have effective communications skills with a flexible and enthusiastic approach. Good command of Quickbooks, Excel, Windows & Microsoft Outlook mandatory.
Main responsibilities:
Accounts
Provide high quality accounts and budgets to meet end of year accounts
Record amounts & organise payment for Payroll liabilities
Assist in Payroll
Calculate staff working hours for time lieu and contract hours
Record staff’s annual leave
Reconciliation of accounts
Update Policy & procedures
Maintain monthly ageing report and send appropriate statements to customers
Collect & process cheques / cash payments and record on Quickbooks
Redeem employer’s vouchers where necessary and record on Quickbooks
Undertake monthly invoicing
Maintain bank statements with Quickbook accounts package and reconcile monthly
Check on receipt all invoices and record on Quickbooks and write chequepayments when required
Co-ordinate and assist in price increases, adjustments to nursery prices and variable rates for the government grant vouchers
Calculate & record accurate numbers for Headcount days for all children in receipt of the government grant vouchers and post
Maintain nursery stocks and supplies by re-ordering with the relevant companies in a timely way
Petty cash maintain & balance
Assist in managing budgets
Admin
Record extra sessions from Registers and invoice accordingly
Maintain monthly registers
When necessary e-mail invoices to Customers
Receive Tesco’s food requirements and order online weekly. Book delivery slot at 2 week slots
Calculate meal orders for Zebedees using Registers and order online
Maintain Government Grant Voucher Scheme i.e. check & record payments, keep accurate records on birth certificates/passport information and forms
Maintain team photos in Hallway and policy & procedures (replaced six monthly) in staff room and porch way
Assist in maintaining Police checks and references on staff personal files
Keep up to date records of Registration Forms and re-issue six monthly
Maintain prospectus
Maintain update waiting list for new parents and issue confirmation of place when required
Maintain back-up’s daily
Responsible for safety and welfare of all staff members and children
Attend training courses and maintain existing qualifications (e.g. First Aid/ Child Protection)
Minute taking on staff meetings when required
Welcome new parents and co-ordinate showing them around the nursery. Maximise occupancy
Consult with external agencies such as Social Services, Child Protection, Ofsted as and when required
Ensure information is obtained and stored in accordance with current data protection legislation
To contribute to the grievance and disciplinary procedures when required. Follow organisational and legal requirements in the event of sub-standard work or gross misconduct
Be a good role model and promote physical, intellectual, language, emotional, social skills, promoting a good self-image for all children that is non-racist and non-sexist
Promote and show commitment to the local Council’s equal opportunities policy, by meeting the needs of each child regardless of age, class, culture, disability, gender, health, race and religion. Responsible for ensuring the full curriculum is available to every child helping them to realisehis/her full potential and achieve a good self-image
Maintain waiting list and keep in regular contact with customers
Co-ordinate (with owner) outings and welcome visitors in to give talks to the children
Responsible for safety and welfare of all staff members and children
Treat information, or matters relating to the work within the nursery as confidential
Experience:
Payroll: 1 year (Preferred)
Customer service: 1 year (Preferred)
Accounts: 1 year (Preferred)
Administration: 1 year (Preferred)
Due to the high volume of applications, Lloyd Recruitment Services can only contact shortlisted candidates
