Administrative Assistant

Administrative Assistant

Job Type: Temp to perm

Pay: £22,000.00 per year.

Office: Full time

If you are a highly organised individual with excellent communication skills and the ability to manage multiple tasks simultaneously, then this job could be for you.

As an Admin Assistant you will play a crucial role in supporting the team and ensuring the smooth operation of the office.

A family-run, award-winning company based in Guildford. We pride ourselves on being professional, agile, and fast-paced.

Responsibilities:

• Provide administrative support to ensure the efficient operation of the office.


• Answer and direct phone calls in a polite and professional manner.


• Place sales orders and ensure pricing and delivery details are correct.


• Raise sales invoices and send monthly statements to customers.


• Credit control via both email and telephone.


• Post purchase invoices and staff expenses.


• Create payment run lists for the Accounts Manager to process.


• Manage the filing system and retrieve documents as needed.


• Manage sensitive information in a confidential manner.


• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.


• Schedule and coordinate meetings, appointments, and travel arrangements for staff.


• Maintain office supplies inventory by checking stock, anticipating needs, placing, and expediting orders, and verifying receipt of supplies.

Qualifications:

• Proven experience as an administrative assistant or in a related role.


• Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint).


• Excellent written and verbal communication skills.


• Strong organisational skills with the ability to multitask.


• Diligence and critical thinking skills.


• Ability to maintain confidentiality and exercise discretion with sensitive information.

Our work environment includes:

• Modern office setting


• Growth opportunities


• Casual work attire


• On-the-job training


• Lively atmosphere

Refer a friend and earn a retail voucher worth up to £500!

Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants.

If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. 

By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.